Project Administrator

Overview

Are you someone with developing leadership and technical capabilities?  Do you enjoy building relationships and working collaboratively in a team environment with both internal and external stakeholders? Are you a trusted partner and a problem solver? If you enjoy entrepreneurship and innovation, this opportunity is for you! As someone with excellent communication skills and business acumen, you will thrive in our fast-paced and agile environment.

Your Opportunity

SOAR is looking for a Project Administrator to join our team. You will have the opportunity to work on new and exciting projects while providing clients with a fully integrated and superior customer experience.

In this role you will be a welcome addition to our dynamic administrative team. You will showcase your organizational and communication skills in a fast-paced professional office environment. Your drive for excellence will present opportunities to chart your own path to success with a rewarding career in our firm

Responsibilities: (What your day will look like)

Project Administration (97%)

  • Provide administrative support to Project Managers for the overall life-cycle of projects, including but not limited to:
    • electronic project set-up and maintenance
    • client invoice review and tracking
    • regular financial monitoring and budget analysis using SOAR’s financial management system
    • liaising with finance staff
  • Assist with the development and maintenance of documentation in accordance with SOAR and Dillon’s quality management system and implementation in accordance with Dillon’s business processes, including project plans, health and safety plans, project schedules, etc
  • Assist with drafting client and sub-consultant/subcontractor agreements and scope changes using Dillon standard templates, and coordinating the contract review and approval process
  • Track, verify, and process sub-consultant/subcontractor invoices
  • Provide enhanced and embedded project support to meet unique project requirements on an as required basis, including administrative support and task coordination. Some potential examples as follows:
    • Attend project meetings to record and distribute meeting minutes
    • Construction contract administration support, including construction contract procurement, payment certificates, change orders, reporting, and document management
    • Detailed coordination for project meetings, public engagement open houses, or workshops, including venue selection, catering, display materials, and on-site event support
    • Support for the development of project documentation (e.g. reports, letters, memos, forms, specifications), including assistance with planning and maintaining schedule, compiling from multiple authors, inclusion of tables/graphs/graphics, and coordinating quality and risk reviews
    • Document formatting and production, including editing, proofreading, and overall quality review
    • Assist with other administrative duties as required

Learning & Development (3%)

  • Commit to self-development and ongoing learning and professional development

Qualifications: (What you will need to succeed)

  • Five (5) years administration related experience or demonstrated combination of education, skills, knowledge, and experience
  • Two (2) years’ experience in a project administration role
  • Post-secondary education in an administration related program is considered an asset

Experience:

  • Understanding of basic accounting principles, terms, and financial functions
  • Proficient in the use of Microsoft Office, specifically Word and Excel
  • Strong interpersonal, organizational and time management skills
  • Ability to prioritize work effectively to meet tight deadlines and changing workload demands
  • Ability to develop innovative solutions when experiencing unexpected challenges or roadblocks
  • Excellent attention to detail, a high regard for accuracy, and the ability to provide high quality outputs
  • Professional verbal and written communication skills
  • Experience in MS Project is considered an asset
  • Experience in a Professional Services consulting firm (engineering/environmental/planning) is considered an asset

Why Choose SOAR

SOAR is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior, tangible results. We strive to remain at the forefront of technology and innovation and are empowered to continually grow and develop.

In addition, we offer:

A competitive compensation package

  • Comprehensive health benefits
  • Generous retirement savings plan

Flexible work hours and remote working options

  • We offer a variety of flexible work options to help balance the competing demands of work and personal life
  • We are committed to developing the skills and knowledge of our people at every stage of their career. The ECD program is designed to accelerate the development of successful consulting careers of new graduates. The program focuses on a mix of skills and behaviours that align with technical, consulting, clients, business acumen, and early leadership.

Learning and Development Opportunities

  • As a knowledge-based business, the organic growth of our knowledge and skills occur through our work performance and roles
  • The creation and sharing of knowledge allow us to take local knowledge to scale, capture lessons learned through experience, and continuously improve service delivery
  • The development of self and others is an evident and measured core behaviour within our organization
  • We use a composite approach to development including coaching to build the how, mentoring to share lessons, advising to round out perspectives, and co-creation of knowledge through internal learning opportunities

Focus on Innovation

  • The ability to anticipate, examine, and adopt new and innovative solutions is a crucial driver for the continual and progressive advancement of our business performance
  • In our culture, people are empowered to reflect and question current practices and seek forward looking solutions to today’s problems and tomorrow’s opportunities

Employee and Family Assistance program

  • A variety of EFAP tools and online resources to support well-being are available to all employees

Goodlife Fitness Corporate Membership

  • Our employees can take advantage of reduced annual membership fees

We encourage you to contact James Arnold at JArnold@soarps.ca  if you require accommodation in the interview process.